Office Administrator (maternity cover contract), Brighton (UK)

We are experts in career tech­nol­o­gy. We have been pro­vid­ing job board and recruit­ment tech­nol­o­gy to our clients since 2000, work­ing with the world’s lead­ing media brands and organ­i­sa­tions in 10 lan­guages and 14 countries.

Madgex has offices based across the globe and has been named in The Sun­day Times 100 Best Com­pa­nies to Work for and Great Places to Work. 

Job Descrip­tion:

We’re look­ing for an Office Admin­is­tra­tor to join our HR/​Office man­age­ment team on a full time mater­ni­ty cov­er con­tract (one year). You will be work­ing with your team to pro­vide excel­lent sup­port to all Madgex employ­ees (includ­ing prospec­tive employ­ees) and cre­ate a pos­i­tive and fun work­ing envi­ron­ment. This is an impor­tant role to ensure that every­thing around the office runs smooth­ly and con­tributes to Madgex being a great place to work. This is a gen­er­al­ist role work­ing along­side the HR Man­ag­er, sup­port­ing with office man­age­ment duties and HR administration. 

Overview of the role responsibilities:

• New starter and leaver administration
• Sup­port­ing hir­ing man­agers with the recruit­ment process
• Updat­ing the HR sys­tem and assist­ing with HR reporting
• Day-to-day aspects of office man­age­ment such as answer­ing the phone, deal­ing with incom­ing post, couri­ers and greet­ing visitors
• Respon­si­ble for office main­te­nance, repairs, recy­cling and clean­ing contracts. 
• Ensure office is clean and pre­sentable at all times
• Over­see build­ing man­age­ment rela­tion­ship and contract/​building lease in con­junc­tion with HR Manager
• Organ­is­ing team and Com­pa­ny events in-per­son or remote­ly (socials, away days, Christ­mas par­ties, Madgex Birth­day par­ty, Com­pa­ny meetings).
• Organs­ing week­ly Madgex food days, order­ing kitchen and sta­tion­ary supplies
• Organ­is­ing month­ly staff pack­ages dur­ing remote working
• A key con­trib­u­tor to the Health and Hap­pi­ness (‘HaHa’) team
• Assist the HR Man­ag­er in main­tain­ing Great Place to Work status

Due to the pan­dem­ic, we are all cur­rent­ly work­ing from home so respon­si­bil­i­ties of this role have changed slight­ly but when we return to the office more of the in-per­son office respon­si­bil­i­ties will resume.

Require­ments

Who You Are:

Do you have heaps of ambi­tion and a pas­sion for cre­at­ing a great office envi­ron­ment? Do you take pride in your achieve­ments? Are you a sup­port­ive and pro­duc­tive indi­vid­ual who thrives when work­ing in a team?

You will already have achieved big things whether you have a degree or not and you’ll be look­ing to start the next chap­ter in your career with­in a grow­ing, glob­al com­pa­ny. You are super organ­ised, cre­ative, con­sis­tent and dynam­ic as well as inspir­ing, sup­port­ive and a great communicator.

Essen­tial:

• Strong admin­is­tra­tion back­ground and expe­ri­ence work­ing in a busy office environment

• Strong organ­i­sa­tion­al skills and good at jug­gling a busy ​‘to-do’ list
• Good Microsoft Office skills includ­ing Excel, Word, Out­look, PowerPoint
• Pas­sion­ate about office management
• Approach­able indi­vid­ual who enjoys a fun environment
• Self-starter who shows initiative 
• Abil­i­ty to recog­nise and main­tain confidentiality

• Excel­lent writ­ten and ver­bal com­mu­ni­ca­tion skills and good atten­tion to detail
• Abil­i­ty to devel­op and main­tain excel­lent inter­nal and exter­nal relationships

Desir­able:

• Pre­vi­ous expe­ri­ence in an office admin role

Ben­e­fits

What It’s Like to Work at Madgex:

Our Val­ues

Smart – we’re intel­li­gent, we’re inno­v­a­tive, we’re prob­lem solvers

Col­lab­o­ra­tive — with clients and with each other

Bold – we chal­lenge, we’re brave, think big and we’re thought leaders

At Madgex, we are a com­mu­ni­ty. We’re a friend­ly bunch with pas­sion, ambi­tion and we thrive on team­work, learn­ing & devel­op­ment and our reg­u­lar social gath­er­ings. As an equal­ly impor­tant mem­ber of our team you will be reward­ed with:

• Fixed-term 12-month con­tract (mater­ni­ty cover) 
• A salary of £20,000 – 22,000
• 25 days hol­i­day per annum
• Flex­i­ble work­ing – we believe in work/​life balance
• Gen­uine com­mit­ment to your health and well-being, includ­ing Health­care cov­er, Cycle to Work scheme and a whole host of activ­i­ties and approach­es from Yoga to mas­sages organ­ised by our ded­i­cat­ed Health & Hap­pi­ness team
• Team socials – we’ve had every­thing from BBQs and boot­camps to beer and our annu­al birth­day bash
• We’re com­mit­ted to your per­son­al career growth and we’ll pro­vide you with learn­ing and devel­op­ment resources 
• A ded­i­cat­ed Bud­dy in your first week along­side a full induc­tion sched­ule, giv­ing you the chance to meet the whole Madgex family

Send us your CV along with a cov­er­ing let­ter telling us about you, your career, your ambi­tions and why you think you’d be a great fit with­in our team. 

We can’t wait to hear from you and invite you into the Madgex team.

Equal Oppor­tu­ni­ties Statement:

Madgex is com­mit­ted to pro­mot­ing equal oppor­tu­ni­ties in employ­ment. Employ­ees and job appli­cants will receive equal treat­ment regard­less of age, dis­abil­i­ty, gen­der reas­sign­ment, mar­i­tal or civ­il part­ner sta­tus, preg­nan­cy or mater­ni­ty, race, colour, nation­al­i­ty, eth­nic or nation­al ori­gin, reli­gion or belief, sex or sex­u­al ori­en­ta­tion (Pro­tect­ed Char­ac­ter­is­tics).